Bookmark
2008/12/12
| Where | Kai Garden |
|---|---|
| When | 12-12-08, 12 - 1 lunch |
| Facilitator / Scribe |  Dug Song |
| Attendees | Dug Song, Matt Pizzimenti,  Zach Steindler, Jonathan Duty, Brandon Dimcheff, Jackie Yang, Mark Ramm, Devon Persing |
Overview
Fast, no-nonsense working lunch. Ripped through past action items, covering topics below. No extraneous conversation or socializing, we'll have time for that at ArbCamp. 
Key Decisions
Setup
Show up at 5 PM to help setup. 100 chairs, but some extra in the wings (conference room, etc.). 2 bathrooms. Need to check on trash cans.
SPARK is pretty well outfitted - there are at least 4 rolling whiteboards to use, and the conference room across the kitchen has one as well. We also have another conference room by the incubator space that Lance has offered to open up, but we'll reserve that in case of overflow. We could also use the kitchen area in a pinch.
SPARK has one projector and movable screen, and Dug and Marshall will each bring one. There is a screen mounted from the ceiling on the south side of the room, and a big white wall on the north that we could use to project onto. Devon will keep track of what's needed and who's bringing what using the tasklist on the webpage - please volunteer to help bring things!
Registration
We'll allow all registrants in, and the first 10 from the waitlist up until 6:30 PM. If we have more space available after that, we'll let more folks in, first-come, first-served, until we reach our max. The SPARK space looks to hold 100 comfortably, but we could probably handle more. Jackie and Sunny to help with the registration table.
We will set up a table next to registration for anyone to put out job postings, business cards, etc. We will also set up a board for sig dots.
We need signs with details of the wifi network, IRC channel, tags to use for Flickr, Twitter, etc.
Merch
Skipping ArbCamp stickers - Mark still doesn't have the Illustrator file from Ross, and some were made last year anyway (maybe some extra somewhere?). Dug sponsoring 500 a2geeks stickers, Mark Maynard picking them up from VGKids before the event.
Sponsors
Sponsors will handle their own sponsorships directly - e.g. food orders and delivery, etc. The amorphous "group" of organizers we have shall handle no money themselves. We should list the sponsorships and actual amounts on the Sponsors page for full transparency, and to aid in future planning (by us, or anyone else who does an event like this). Drink sponsors will handle their own - see the After Party details below.
CFE to handle pizza, SPARK to handle the rest (drink, plates, appetizers, etc.).
Opening Session
We will tag-team MC'ing the event. Matt Pizzimenti and Mark Ramm to drive the opening session, which will go something like this:
- Quick name, 3-word tag intros of the entire group
- Large index cards or sticky notes and markers available for anyone (everyone!) to come up with session ideas, some of which will have already been printed off from the website
- Session scheduling is collaborative, and first-come/first-served. Each person will read off their topic idea before it goes on the schedule grid, and the group will work out swaps, etc. We place trust in ourselves. Overflow sessions can be moved to the last lightning talk round, for "dine-around"-style (drink around!) socializing after the event.
With 5 tracks and a 6th possible (there's space for it), we should consider carving out a half-hour in the middle as a global intermission / networking session if we can.
After Party
Let the crowd decide where they want to go afterward. We're going to do some work to list options for the group, but we're not going to secure a space. If anyone wants to sponsor drinks post-event somewhere, there will be opportunity to announce this during our final lightning talk round (perhaps during a "What to do after ArbCamp?" talk).
Next Actions
- Contact thomasz@umich.edu at CFE to handle pizza order (Zach Steindler)
- Contact amy@annarborusa.org at SPARK to handle drinks, appetizers, desserts (Zach Steindler)
- Look for potential overflow space for waitlisted folks that can't make it in (Ed Vielmetti)
- Send Facebook message to everyone on the Facebook event to make sure they sign up on the arbcamp08@googlegroups.com list, and try to manually reconcile the rest via http://directory.umich.edu, etc. (Jonathan Duty)
- Get remaining flyers up at CSE/EECS, to collect additional folks on the mailing list for our next event. (Zach Steindler, Chris Kurecka)
- Get flyers up at B-school and SI (Devon)
- Design and prepare signup sheets (or wiki page?) to have at registration for ArbCamp and a2geeks
- Keep track of items to bring, and nag people to bring them (Devon)
